Complaints procedure

At Kibworth Dental & Implant Clinic, we pride ourselves on the high quality of care we provide our patients. Our aim is to look after you as we wish to be looked after ourselves.

However, if you have any concerns or comments regarding your dental care, we will address these as a matter of priority.

We welcome all feedback, both positive and negative, regarding all feedback as an opportunity to learn and improve our service in the future.  We will not react  unnecessarily defensively, and your confidentiality and access to our services will be protected.

How do I complain about NHS dental care?

A complaint may be made to either the practice (as the provider of the service) or NHS England (as the commissioner of the service).  

If you wish to complain to the practice, you can do so directly to your dentist or any member of the Kibworth Dental & Implant Clinic team, either verbally or in writing.  Please contact the practice on the below details, should you wish to make a complaint.

Kibworth Dental & Implant Clinic
7 Weir Rd
Kibworth
England
LE8 0LQ
tel: 0116 279 6565
email: pm.kibworth@portmanhealthcare.co.uk

Should you wish to raise a complaint directly with NHS England then they can be contacted at:

NHS England (for complaints concerning NHS dental care only)
PO Box 16738
Redditch
B97 9PT
email: england.contactus@nhs.net

How do I complain about dental care provided privately?

If you wish to make a complaint about care received privately then this can be made verbally, or in writing, to any member of the practice team.  Please contact the practice on the below details, should you wish to make a complaint.

Kibworth Dental & Implant Clinic
7 Weir Rd
Kibworth
England
LE8 0LQ
tel: 0116 279 6565
email: pm.kibworth@portmanhealthcare.co.uk

How do I complain about the service received by Denplan, Simply Health Professionals?

If you wish to complain about the service received in relation to your Denplan plan, their Patient Support team can be contacted and will aim to resolve your complaint within 10 working days.  

They can be contacted on 0800 401 402, between 8.30am and 5.30pm Mondays to Thursdays, or 8.30am to 4.30pm on Fridays

Alternatively, they can be contacted be post or email at:

The Head of Customer Services
Denplan Limited
Simplyhealth House
Victoria Road
Winchester
SO23 7RG
email: customerrelations@denplan.co.uk.

How will my complaint be handled?

Verbal

A verbal complaint made to a member of the practice team will be immediately logged and we will try and resolve your concerns at that time.  If appropriate, the Practice Manager, will be able to discuss your complaint to try and resolve the situation for you.

As all of our dentists operate as independent practitioners, any complaint concerning clinical care will be immediately passed to your treating dentist.  Regarding a verbal complaint over your care, the treating dentist should be available to discuss and resolve your concerns.

Written

You can make a complaint in writing to Kibworth Dental & Implant Clinic, for attention of the Practice Manager or the dentist, and it will be handled as outlined below.

  1. An acknowledgement letter of your complaint will be sent to you within 3 working days.
  2. Our Complaints Manager, Dr. Laura Hunter, will be made aware of your complaint.
  3. If your complaint is regarding clinical care, it will be passed to your treating dentist for them to provide a response and resolution. 
  4. A full response will be provided to you within 15 working days.

If we anticipate any delays in providing a full response, you will be notified and kept updated every 10 working days of the progress of your complaint.

What do I do if I’m not satisfied with the complaints process?

If you’re not happy with how your complaint has been handled, then please get in touch with our Complaints Manager, Dr. Laura Hunter, who can be contacted at laura.hunter@portmanhealthcare.co.uk

What do I do if I’m not satisfied with the outcome of my complaint regarding my NHS treatment?

If your care was provided within the NHS, and you are not happy with the outcome of your complaint, you may contact the Parliamentary Health and Service Ombudsman at:

Parliamentary and Health Service Ombudsman
Millbank Tower
Millbank
London 
SW1P 4QP
email: england.contactus@nhs.net
tel: 0345 015 4033

What do I do if I’m not satisfied with the outcome of my complaint regarding my private dental treatment?

If your care was provided privately, and you are not happy with the outcome of your complaint, you may contact the Dental Complaints Service at:

Dental Complaints Service 
Stephenson House 
2 Cherry Orchard Road 
Croydon  
CR0 6BA 
email: info@dentalcomplaints.org.uk

N.B:
A complaint needs to be raised with the Dental Complaints Service within 12 months of the issue either taking place, or becoming known to yourself.

How do I complain about the service received by Denplan, Simply Health Professionals?

If you wish to complain about the service received in relation to your Denplan plan their Patient Support team can be contacted and will aim to resolve your complaint within ten working days.  

They can be contacted on 0800 401 402, between 8.30am and 5.30pm Mondays to Thursdays, or 8.30am to 4.30pm on Fridays

Alternatively, they can be contacted be post or email at:

The Head of Customer Services
Denplan Limited
Simplyhealth House
Victoria Road
Winchester
SO23 7RG
email: customerrelations@denplan.co.uk.


Portman Dental Care Awards

Dental Industry Award - Portman Dental Care
The Dentistry Awards - Portman Dental Care
Private Dentistry Awards - Portman Dental Care
BDA Good Practice Award - Portman Dental Care
Elite Practice Award - Portman Dental Care